Hinterland Barge Booking (Booker)

 

Introduction

About CALISTA

CALISTA is a global supply chain platform that brings together the key physical and nonphysical – such as regulatory and financial – activities of logistics on a digital eco-system that serves the community of logistics players and stakeholders.

Taking advantage of advanced digital technologies, CALISTA aims to reduce inefficiencies for the global supply chain by interacting with systems and applications (existing and new) of various stakeholders. CALISTA will streamline processes, documents and data in the flow of goods within and across countries and regions. Stakeholders will benefit from the reduction of data duplication, automated handshakes across nodes, improved authenticity of data flow and access to accurate and up-to-date status visibility. Envisioned as a global common platform, CALISTA will enable manufacturers to have direct and increased visibility of their goods while on the move, and for Logistics Service Providers (“LSPs”) to collaborate to develop value-adding global supply chain solutions for 2 of 3 their customers.

For example, with the greater visibility provided by CALISTA, manufacturers and their LSPs could partner port operators like PSA to access new port related asset-based and service-based solutions for greater productivity, and to explore new inter-modal transport corridors to achieve shorter transit times, better cost efficiencies and more optimized inventory management.

 

Background

The CALISTA Hinterland Barge Booking module is a common platform for the Shipper to submit booking request to the Carriers electronically instead of via manual means (eg phone, email and fax).

 

Objective

This user guide will help user to:

  • Create Hinterland Barge Booking
  • Amend Hinterland Barge Booking
  • Cancel Hinterland Barge Booking
  • Copy Hinterland Barge Booking

 

For Whom (Audience)

This user guide is primarily for Shippers.



Commonly Used Terms

You will find the following commonly used action buttons in many of the CALISTA screens, clicking on them will effect the actions specified below:

  • Update     Replace previous values with the new values entered.
  • Reset        Discard all changes and return to the default screen / values.
  • Cancel      Cancel the current action and return to the previous screen.
  • Confirm   Confirm the change and submit
  • Save         Save the record
  • Submit     Submit the booking


Hinterland Barge Booking

Create Hinterland Barge Booking

Create Hinterland Barge Booking via New Booking

The process starts from Barge Schedule. User search for Barge Schedule and CALISTA will display the Barge Schedules that fit the search criteria for user to initiate the Hinterland Barge Booking. User will choose the available Barge and make the booking from there.

On the CALISTA menu, click New Booking (Refer to Figure 1).

Hinterland(Booker) Create

Figure 1: Create New Booking screen

To Create Hinterland Barge Booking Mode, Origin, Destination, Carriage Mode, Departure, Arrival are mandatory.

The default value of Cargo Ready Date is the current date. The default value of Cargo Delivery Date is the current date + 1 month. You can change them as your need. (Refer to Figure 2)

Hinterland(Booker) Required Field

Figure 2: Fields required to search schedule

Click Search, and the Barge Schedules are displayed under the “Select Schedule” Pane.

Hinterland(Booker) select

Figure 3: Select Barge Schedule

Select the Barge Voyage by clicking Action>Edit (Figure 4), and it will direct you to the Create Booking page.

Hinterland(Booker) Create

Figure 4: Create Booking

You will be directed to the Booking Detail page. There are five tabs under this page, namely Schedule information, Containers, Cargo, Documents and Audit Trail.

The Schedule information capture the details from the Create Booking page which you have done in the previous step.

Hinterland(Booker) Schedule

Figure 5: Booking detail > Schedule

The Containers tab allow the user to key-in the container details.

To create the container detail, click the plus icon located on the top right corner of the
Container information list page.

User to fill up the fields accordingly. Container Size/Type/Height is mandatory field.
For Dangerous goods, user need to tick the Hazardous check box.

Click Save.

Hinterland(Booker) Container

Figure 6: Booking detail > Container

Click the Save button and the record will be captured under the “Container Information List”.

Hinterland(Booker) Container Information List

Figure 7: Container Information List

The Cargo tab allow the user to key-in the General Cargo Description.

To create the cargo detail, click the plus icon located on the top right corner of the Cargo
information list page.

User to fill up the fields accordingly (Figure 8). Click save, and the Cargo details record will be displayed on the Cargo List table (Figure 9).

Hinterland(Booker) Create Cargo Details

Figure 8: Create Cargo Details

Hinterland(Booker) Cargo List

Figure 9: Cargo List

Dangerous Goods Cargo

When the Hazardous check box is ticked under container tab, then the DG Cargo Tab will appear (Figure 10).

To create the DG Cargo detail, click the plus icon located on the top right corner of the DG Cargo information list page. User will have to define the Cargo Details first and click save, and user will be able to proceed to the DG Details tab to provide DG Details (Figure 11).

User to fill up the fields accordingly.

Hinterland(Booker) Hazardous Check

Figure 10.1: Hazardous checked under Container Tab for DG Cargo

Hinterland(Booker) DG Cargo Tab

Figure 10.2: DG Cargo Tab

Hinterland(Booker) DG Cargo Detail

Figure 11: DG Cargo Details

The Documents tab allow the user to provide some file attachments. Click the plus icon and then the user can select the File Type from the dropdown list, provide the file descriptions.

User then click the Choose Files button to attach the file. Click Save when it is done.

Hinterland(Booker) Document

Figure 12: Document Upload

Navigate back to the “Schedule Information” tab and click Submit to complete the Hinterland Barge Booking (Figure 13).

Hinterland(Booker) Navigate Back

Figure 13: Navigate back to Schedule Information tab to Submit Booking

Upon submitting the Hinterland Barge Booking, user will be directed to Booking Detail Page to show the Draft and Submitted Booking List (as per Figure 14).

If the Hinterland Barge Booking is created successfully then Booking Status is Pending Approval. System will send the Pending Approval Booking notification to Barge Service provider for processing.

Hinterland(Booker) Submit

Figure 14: Submit Hinterland Barge Booking

Amend Hinterland Barge Booking After Approval

CALISTA support Container Details and Cargo Details Amendment. DG Cargo Details amendment however is not supported.

After the Hinterland Barge Booking is approved by the Service Provider (when the Booking status = Approved), User can amend their Booking via Amend Booking menu. User can select the booking that they wish to amend, and click Action>Edit (Refer to Figure 15).

Hinterland(Booker) Search

Figure 15: Search Hinterland Barge Booking for Edit page

Users will be directed to the Booking Detail Page to perform the editing.

Click Update to capture the change (Figure 16).

Hinterland(Booker) Update And Submit

Figure 16: Booking Detail page for update and submit

Click on Container Amendment Details to amend the Container (Figure 17).

Hinterland(Booker) Container Amendment Detail

Figure 17: Container Amendment Details

To amend the existing Container Record, select the container record from Container Information List, and click Action>Edit. A pop-up will appear for the user to proceed to update the fields (Figure 18). After the amendment, user click Update, and the amendment will be captured under the “Amend Container information List” (Figure 19).

Hinterland(Booker) Edit

Figure 18: Edit Container Details

Hinterland(Booker) Amended Captured

Figure 19: Amended Container record captured

Click on Cargo Amendment Details to amend the Cargo Details (Figure 20).

Hinterland(Booker) Add New

Figure 20: Add New Container Details

Hinterland(Booker) New Added To Amendment List

Figure 21: New Container Details is added under Amend Container Information List

To amend Cargo Details, user click on Cargo Amendment Details Tab.

To amend the existing cargo record, user select the cargo record from the Cargo Information List,
and click Action>Edit (Figure 22).

To add new cargo record, user click the plus button located at the Amend Container Information
list. (Figure 23).

After the update is done, the cargo amendment will be captured under Amend Cargo Information list (Figure 24).

Hinterland(Booker) Add New Cargo

Figure 22: User Add New Cargo Details

Hinterland(Booker) Edit Cargo

Figure 23: User Edit Existing Cargo Details

Hinterland(Booker) Amanded Cargo List

Figure 24: Amended Cargo List is captured.

To submit the approval, user navigate to Approval Tab. Put the remarks if there is any, and click Submit.

Hinterland(Booker) Booking Detail Summary

Figure 25: Booking Detail Summary

Cancel Hinterland Barge Booking

This module allows user to cancel Hinterland Barge Bookings.

Hinterland(Booker) List

Figure 26: Booking List

User to search or click directly on the record, and then click on Action>Edit cancel the particular booking.

Then click Cancel Booking button.

Hinterland(Booker) To Cancel Booking

Figure 27: To cancel a booking

Booking Status will be changed to “Cancelled".

Hinterland(Booker) Cancelled

Figure 28: Cancelled booking

 

Copy Booking

This allows user to make a copy of the existing booking.

On CALISTA Hinterland Barge Booking menu, select Copy Booking.

All the Hinterland Barge Bookings will be displayed.

To copy a booking, user to search or click directly on the record, and then click on the Action>Edit icon.

Hinterland(Booker) To Copy

 

User will be redirected to Booking Details, and fill up the rest of the details and click Submit.

Hinterland(Booker) Booking Details

Figure 30: Booking Details

To proceed to booking submission, please click “Submit” button. Booking will be sent to carrier for approval and booking status will be updated to “Pending Approval”.

 

Conclusion

Thank you for your attention. You are now ready to use the functions described in this user guide. We are sure you will find CALISTA an invaluable service to help bring your business to even greater heights.

From the CALISTA Team