Vessel Schedule (Carrier)

Introduction

About CALISTA

CALISTA is a global supply chain platform that brings together the key physical and nonphysical – such as regulatory and financial – activities of logistics on a digital eco-system that serves the community of logistics players and stakeholders.

Taking advantage of advanced digital technologies, CALISTA aims to reduce inefficiencies for the global supply chain by interacting with systems and applications (existing and new) of various stakeholders. CALISTA will streamline processes, documents and data in the flow of goods within and across countries and regions. Stakeholders will benefit from the reduction of data duplication, automated handshakes across nodes, improved authenticity of data flow and access to accurate and up-to-date status visibility. Envisioned as a global common platform, CALISTA will enable manufacturers to have direct and increased visibility of their goods while on the move, and for Logistics Service Providers (“LSPs”) to collaborate to develop value-adding global supply chain solutions for 2 of 3 their customers. 

For example, with the greater visibility provided by CALISTA, manufacturers and their LSPs could partner port operators like PSA to access new port related asset-based and service-based solutions for greater productivity, and to explore new inter-modal transport corridors to achieve shorter transit times, better cost efficiencies and more optimized inventory management.

 

Background

The Vessel Schedule module is for the Carriers to publish their vessel schedules in CALISTA. 

 

Objective

This user guide will help the user to Manage Vessel Schedules.

 

For Whom (Audience)

This user guide is primarily for the Carrier.
 

Commonly Used Terms

You will find the following commonly used action buttons in many of the CALISTA screens, clicking on them will effect the actions specified below:
    
a)    Save             Save the values entered.
b)    Update        Replace previous values with the new values entered.
c)    Delete          Delete the record / information created.
d)    Reset           Discard all values entered and return to the default screen / values
 

Vessel Schedule

Create Vessel

Select “Vessels” function under Vessel Schedule module. Click plus icon to add a new vessel.

VesselSchedule(Carrier) Add Vessel

 

Fill up the mandatory fields

Manage Schedules

Create a vessel schedule

Click Manage Schedules. User will be directed to the Manage Schedules Page. (Refer to Figure 1.).

Click plus icon to add a new vessel schedule.

VesselSchedule(Carrier) Manage Schedule

Figure 1: Manage Schedules - Create a new vessel schedule

Enter all mandatory fields (with asterisk (*)) and click Save. (Refer to Figure 2).

VesselSchedule(Carrier) Manage Schedule (Vessel Voyage Tab)

Figure 2: Manage Schedules - Vessel/Voyage Tab

Click on Schedule tab to enter schedule information.

VesselSchedule(Carrier) Manage Schedule (Schedule Tab)

Figure 3: Manage Schedules - Schedule Tab

In Schedule Form, enter Sequence No, Port Code, Arrival Time, Departure Time. Then, Click Save.

VesselSchedule(Carrier) Manage Schedule (Schedule Form)

Figure 4: Manage Schedule - Schedule Form

Newly created schedule will be displayed in Schedule Table. (Refer to Figure: 5). To add a new schedule, click the plus icon.

VesselSchedule(Carrier) Manage Schedule (Schedule Table)

Figure 5: Manage Schedule - Schedule Table

In Schedule Form, enter Sequence No, Port Code, Arrival Time, Departure Time. Then, Click Save.

VesselSchedule(Carrier) Manage Schedule (Save Schedule)

Figure 6: Manage Schedule - Saving Schedule

Newly created schedule will be displayed in Schedule Table (Refer to Figure 7)

VesselSchedule(Carrier) Manage Schedule (Schedule Table)

Figure 7: Manage Schedules - Schedule Table

Newly created vessel schedule can be found in Manage Schedules Page. (Refer to Figure: 8).

VesselSchedule(Carrier) Manage Schedule (List)

Figure 8: Manage Schedules - List

Edit a Vessel Schedule

To edit vessel schedule, click Edit.

VesselSchedule(Carrier) List Vessel Schedule

Figure 9: List of vessel schedules

Edit the necessary information and click Update.

VesselSchedule(Carrier) Update Vessel Schedule

Figure 10: Update the existing vessel schedule

View a Vessel Schedule

To view the existing vessel schedule, click View.

VesselSchedule(Carrier) List Vessel Schedule

Figure 11: List of vessel schedules

Delete a Vessel Schedule

To delete the existing vessel schedule, click Delete.

VesselSchedule(Carrier) List Vessel Schedule

Figure 12: List of vessel schedules

Upload Schedules (CSV)

This allows user to mass upload vessel schedules using the CSV(excel) template.

Click Upload Schedules(CSV). User will see CSV Uploaded Page. (Refer to Figure: 13). To upload vessel schedule CSV file, Click the plus icon.

VesselSchedule(Carrier) Upload

Figure 13: Upload Schedule (CSV)

User must use the Vessel Schedule template. To download the CSV(excel) template, click Template.

VesselSchedule(Carrier) Download Template

Figure 14: Download CSV Template

Template will be downloaded as csv.

VesselSchedule(Carrier) Download Template

Figure 15: Downloaded CSV template

Enter the vessel schedules in the downloaded template and save the file.

Mandatory fields are Vessel Name, Voyage, Port Sequence, Port Code, ETA, ETD.

Fields Description Mandatory/Optional Remarks
Vessel Name Mandatory Free Text
Voyage Mandatory Free Text
International Voyage No Optional Free Text
IMO Number Optional Free Text
Schedule Optional Free Text
Remarks Optional Free Text
Port Sequence Mandatory Unique Numeric ID for Port Sequence the vessel is calling.
Port Code Mandatory Unique International Port Code
Terminal Code Optional Free Text
ETA Mandatory

Timestamp. Format YYYYMMDDHHMM. 


Please reformat the field as # under customs.

ETD Mandatory

Timestamp. Format YYYYMMDDHHMM. 


Please reformat the field as # under customs.

Service Optional Free Text
Mode Optional Free Text

 

VesselSchedule(Carrier) Template

Figure 16: CSV (Excel) Template with Header

To upload the template, click Choose File. (Refer to Figure: 17). Open dialog box will appear. Select the CSV file that user would like to upload and click Open. Then click Save.

VesselSchedule(Carrier) Upload Template

Figure 17: Upload CSV Template

Uploaded files can be found in CSV Uploaded Page. (Refer to Figure 18 & 19).

  • To download the uploaded file, click green download icon under File Content column.
  • To view the uploaded file, click on magnifying glass icon under File Content column.
  • To download the error caused by uploaded file, click green download icon under Response column.
  • To view the error caused by uploaded file, click on magnifying glass icon under Response column.
  • To view the records created by the uploaded file, click View.

VesselSchedule(Carrier) Upload CSV List

Figure 18: Uploaded CSV List

VesselSchedule(Carrier) View Upload Records

Figure 19: View records created by uploaded CSV file

 

Conclusion

Thank you for your attention. You are now ready to use the functions described in this user guide. We are sure you will find CALISTA an invaluable service to help bring your business to even greater heights.

From the CALISTA Customer Service Team.